Sabattus
Republican Town Committee
BYLAWS
ARTICLE I
NAME
The
name of this Committee shall be the Sabattus Republican Town
Committee. The word “Committee” as
used herein shall mean “Sabattus Republican Town Committee.”
ARTICLE II
OBJECTIVES
The
Committee shall be responsible for promoting the welfare of the Republican
Party within the Town of Sabattus.
The word “Town" as used herein shall mean “Town of
Sabattus.” The Committee will
accomplish this task by taking the necessary steps to strengthen the Party
by encouraging all persons to register and enroll in the Republican Party;
to vote in all town elections; to support all Republican candidates; to
arrange publicity, rallies, and other meetings as deemed by the Committee;
to give proper information to the residents of the Town; to cooperate with
the state and county Committees; and to do other acts that may be necessary
in the furtherance of the foregoing purposes.
ARTICLE III
MEMBERS
Section 1. Membership. The
membership of the Committee shall be unlimited.
Section 2. Membership Eligibility and Admission
Procedure.
Any resident of the Town shall be eligible for membership, provided
that such resident is a registered Republican of the Town and nominated by
one member and seconded by another member.
Voting upon the admission shall take place at the next regular
meeting thereafter. Election in
membership shall be by majority vote of eligible Committee members present
or at least a quorum.
Section 3. Membership Voting and Proxies. To be
an eligible voting member, a member must attend 2 out of 3 consecutive
meetings in order to cast a vote during a Committee meeting. A member unable to attend a particular
meeting of the Committee may vote by proxy by furnishing the Secretary,
either in writing or by e-mail, with the member’s opinion expressly stated
regarding the matter being voted upon.
The Executive Committee before acceptance may review all
proxies. In case of a challenge, the
Committee shall be the final authority by majority vote.
Section 4. Membership Term Limits. There will be no term limits for membership.
Section 5. Honorary Membership. The
Committee may elect persons as honorary members, determining the rights of
each member. Honorary members shall
not have the right to vote.
ARTICLE IV
COUNTY MEMBERS
Section 1. Primary Membership Eligibility and
Admission Procedure. The Committee Chairman shall
automatically be concurrently elected a primary voting member of the
Androscoggin County Republican Committee (ACRC). The membership shall be entitled to
nominate one person as a primary voting member, not to exceed 7, on the
ACRC for every five hundred residents, or portion thereof, based upon the
last available decennial census.
Section 2. Alternate Membership Eligibility and
Admission Procedure. The membership shall also be entitled to
nominate one person as a
alternate voting member on the ACRC for every three hundred and fifty
registered Republicans, not exceed 7, within the Town based upon the
official figures from the office of the Secretary of State on January 1 of
each even numbered year. An
alternate member is not eligible to vote at a meeting until 14 days after
member was elected in the ACRC. The
voting right of associate members from the same municipality shall be based
on seniority of membership or, if the same, the earliest month and day (not
year) of birth.
ARTICLE V
OFFICERS AND ELECTIONS
Section 1. Officers and Duties. The officers of the Committee shall be
Chairperson, Vice-Chairperson, Secretary, Treasurer and Finance
Chairperson. These officers shall
perform the duties prescribed by these bylaws and by the parliamentary
authority adopted by the Committee.
Section 2. Nomination Procedure, Time of Elections. Members
of the Committee shall nominate members for each officer position, being
proposed by one member and seconded by another. These officers of the Committee shall be
elected biennially by and from the majority of voting members of the
Committee at the first Committee meeting following the November general
election.
Section 3. Ballot Election, Term of Office. If more
than one member is nominated for the same position, voting will be held by
secret ballot. The officers shall
serve until such time as a new slate of officers is chosen as provided in
these Bylaws.
Section 4. Condition for Removal from Office. Should
a duly elected officer of the Committee, namely the Chairperson, Vice
Chairperson, Secretary, Treasurer, and Finance Director fail to attend 50%
of the Committee meetings, in a 12 month period, a vacancy shall be deemed
to exist. The Committee shall
instruct the Secretary to inform the absent officer of his/her
non-attendance by sending a notice by certified mail, and after due notice
has been given, the Committee shall proceed to
fill the vacancy within a 60-day period.
Section 5. Office-Holding Limitations. No
member shall hold more than one office at a time, and no member shall be
eligible to serve for more than four (4) consecutive years in the same
office.
ARTICLE VI
DUTIES OF OFFICERS
Section
1. Duties of Chairperson. The Chairperson shall preside over all
meetings of the Committee, shall be responsible for the orderly functioning
of the Committee and shall appoint such subcommittees as deemed
necessary. As the leading
representative of the Committee, the Chairperson is also responsible for
assisting in the recruitment of candidates for public office. In addition to supplying direction and
leadership for the performance of organizational activities, the
Chairperson shall work closely with the Androscoggin County Republican
Committee. The Chairperson shall
also perform such other duties applicable to the office as prescribed by
the parliamentary authority adopted by the Committee.
Section 2. Duties of Vice-Chairperson. The
Vice-Chairperson shall preside over the meetings of the Committee in the
absence of the Chairperson and shall perform the duties of the Chairperson
in his/her absence, if authorized to do so by the Executive Committee. In the event of death, removal or
resignation of the Chairperson, the Vice-Chairperson shall succeed to the
office of Chairperson. The Vice
Chairperson shall also perform such other duties applicable to the office
as prescribed by the parliamentary authority adopted by the Committee.
Section 3. Duties of Secretary. The
Secretary shall keep proper and accurate records of the Committee, attend
to the correspondence on behalf of the Committee, notify the membership of
various meetings (both local and county), take proper minutes at each
meeting, and perform such duties as are usually performed by the Secretary
of such Committees. The Secretary
shall maintain a current voting list of all members for Roll Call, if
taken. The Secretary shall also
perform such other duties applicable to the office as prescribed by the
parliamentary authority adopted by the Committee. The Secretary will perform duties as Treasurer in
absence of an elected Treasurer.
Section 4. Duties of Treasurer. The
Treasurer shall receive and keep strict account of all money paid to the
Committee, and make regular reports to the membership on the status of the
treasury of the Committee as requested by the Chairperson or any member of
the Executive Committee. It is the
Treasurer’s responsibility to pay bills of the Committee when authorized by
the Chairperson or in his/her absence or inability to act by the Vice Chairperson,
and at least 2 other members of the Executive Committee. Under no circumstance shall money be
disbursed without the Executive Committee’s approval. It is also the Treasurer’s responsibility
to keep orderly bank statements, register all deposits and to file with the
Secretary of State annually. The
Treasurer shall also perform such other duties applicable to the office as
prescribed by the parliamentary authority adopted by the Committee.
Section 5. Duties of Finance Chairperson. The
Finance Chairperson shall direct and organize the fund raising efforts of
the Committee. This should be done
with the full cooperation of the Officers and Membership of the
Committee. The Finance Chairperson
shall also perform such other duties applicable to the office as prescribed
by the parliamentary authority adopted by the Committee.
ARTICLE VII
MEETINGS
Section 1. Regular Meetings. The
regular meetings of the Committee shall be held on the first Monday of each
month, unless otherwise ordered by the Committee.
Section 2. Annual Meetings. The
regular meeting on the first Monday in December following the November
general election shall be for the purpose of electing officers.
Section 3. Special Meetings. A
meeting of the Committee may be held at any time upon the call of the
Chairperson, or in his absence or inability to act, by the
Vice-Chairperson. If not called by
the Chair or Vice-Chair, a written petition of at least 10 members of the
Committee and filed with any member of the Executive Committee, such member
of the Executive Committee may instruct the Secretary to call a
meeting. If the Secretary fails to
do so, such member of the Executive Committee shall be empowered to call a
meeting. Notice of meetings shall be
sent either in writing, by sending an e-mail to the last known e-mail
address of the duly elected members of the Committee, or posting to the
Committee’s website at least one week before meeting is to be held. Said
notice shall contain the time and place of meeting, and so far as possible
the purpose(s) of the meeting.
Section 4. Quorum. A quorum will consist of at least 1/3 of
eligible voting members but not less than 4 members of the Committee. Any meeting of said Committee, attended
by less than that required by a quorum, shall not conduct any business but
may meet and adjourn said meeting to a later date.
ARTICLE VIII
EXECUTIVE COMMITTEE
Section 1. Executive Composition. The
Executive Committee shall consist of the officers of the Committee.
Section 2. Executive Duties and Powers. The
Executive Committee shall have general supervision of the affairs of the
Committee between its business meetings, fix the hour and place of
meetings, make recommendations to the Committee, and perform such other
duties as are specified in these bylaws.
The Executive Committee shall be subject to the orders of the
Committee, and none of its acts shall conflict with action taken by the
Committee.
Section 3. Executive Meetings.
Meetings of the Executive Committee shall be called by the
Chairperson, or in his absence or inability to act, by the
Vice-Chairperson. Members of the
Executive Committee shall be notified of such meeting either in writing or
by e-mail at least forty-eight hours prior to such meeting as authorized by
the Chairperson, Vice-Chairperson or Secretary.
ARTICLE IX
COMMITTEES
Section 1. Other Committees; President’s Ex-Officio
Committee Membership. Such other committees, standing or
special, shall be appointed by the Chairperson of the Committee or the
Executive Committee shall from time to time deem necessary to carry on the
work of the Committee. The President
shall be ex officio a member of all committees.
ARTICLE X
PARLIAMENTARY AUTHORITY
“Robert’s
Rules of Order” shall govern the Committee in all cases to which they are
applicable and in which they are not inconsistent with these Bylaws and any
special rules of order the Committee may adopt.
ARTICLE XI
AMENDMENT OF BYLAWS
These
bylaws may be amended at any Committee meeting by a two-thirds vote of the
voting membership present, provided a notice has been sent, in accordance
with these Bylaws, of the proposed amendment to each member at least one
week before the date of such meeting.
These
Bylaws shall supersede any existing Bylaws.
Reviewed
and approved by Sabattus Republican Town Committee at caucus on March 12,
2022.
Respectfully
Submitted
Amedeo
Lauria
Caucus
Secretary
March
12, 2022
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